A senior post that is professionally accountable for the provision and strategic development, in conjunction with the Associate Director of Property and Capital, of a high value Property Management service for a large Mental Health and Community Services property portfolio across Essex and Bedfordshire. The post holder will be required to provide professional leadership to Assistant Property & PFI manager, ensuring that leases, licenses, PFI operation and strategic management and the overarching property database is accurate, accessible and integrated with the Trust estates systems allowing estates officers to lead on landlord communication during the occupancy life. Provide expert specialist professional advice on all aspects of property management including property technical surveying including responsibilities relating contracted and contractual maintenance, repair, refurbishment and restoration and legislation. In particular, the post holder will manage and support the acquisition, leasing and disposal of property, terms of contract, land searches, service level agreement setup, suitability of use of land and buildings. Each of these facets will demand a degree of legal engagement with the expectation that the posit holder will lead on these discussions. In conjunction with the Associate Director of Property and Capital the post holder shall be professionally and technically responsible for property management policy development and compliance in relation to high risk specialist functions e.g. legislative and statutory requirements relating to buildings and land. EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including; • Season Ticket Loans • NHS discounts for staff • Excellent Training facilities and opportunities • Buying and Selling annual leave scheme • The opportunity to work bank shifts and expand knowledge and experience in other areas • Salary Sacrifice schemes including lease cars and Cycle to Work • Day One Flexible Employer The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment Join our Staff bank What is Staff Bank? Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times. All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish. If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank. The post holder will be a member of the Directorate Senior Management Team and will be expected to work towards providing an integrated estates, capital planning and facilities management function for the Trust. This will require management input and close working with all other function leads within the Directorate to achieve a customer focused service delivery model. 1. The post holder will be accountable for 2. The preparation, maintenance and accuracy of the Trusts Estates Terrier, 3. Property title documents, 4. Leases 5. License’s 6. The oversight of the safe keeping and accuracy oversight of all related property documents 7. Ensure the recoding, update and socializing of third party interests, covenants and other restrictions on the use of the building/land Note:The responsibilities outlined in this job description are many and varied. This list of duties is not exhaustive, but generally summarises the level of responsibility associated with the position and in particular the post holders responsibility around property management Assist the Associate Director of Property and Capital in the development and regular review of the Estates Strategy taking in to account the post holders responsibility around property, its utilization and the term of its The post holder will ensure interconnection and support for the Property Assistant & Space Manager, via the Assistant Property & PFI Manager to ensure the Trust has a robust space utilization and property management strategy that is both joined up and continuously improving. Provide technical property advice and support for the development of business plans for the submission to the Capital Planning and Projects group for capital Develop and maintain an approved list of property related consultants, contractors and in accordance with Corporate Policies and Liaison with internal and external strategic planning lead officers in the provision of effective property management Oversee the Assistant Property & PFI Manger with the compilation and maintenance of an accurate estate property database, site records, drawings and Statutory Terrier information in accordance with guidelines laid out in the N.H.S. Executive Codes of Practice. This will also include gaining assurance from the Trust surveyor that technical drawings for land and buildings within the post holders remit, e.g. CAD drawings to detail building layout and plans, asbestos locations etc., are accurate and readily Work closely with the Assistant Property & PFI Manger to ensure terms of property leases are regularly reviewed and maintenance regimes are in accordance with both the and contractual detail of the original agreement. NB: This will include liaison with Trust solicitors, surveyors, Landlords and other professionals to provide a comprehensive service. Ensure all property systems are documented in accordance with the Trust ISO9001 Quality Management Work with the Head of Estates and Facilities to ensure terms of assured short term tenancy agreements are regularly reviewed and advise the Associate Director of Property and Capital of medium and long term strategic initiatives. . Support the Associate Director of Property and Capital on the acquisition and disposal of properties identified as surplus in accordance the Trust strategic clinical and property plan and in line with “Estate Code” Provide expert specialist advice on disposal strategies for the estate to ensure best value is Support the procurement process with detailed and expert advice associated with property acquisitions and disposals. NB: This will include the appointment of legal advisors, planning consultants, and other specialist advisors, preparation of leases, licenses and covenants, tender documents, selection The post holder will support the provision of a space management service in conjunction with the Estates Strategy & Capital Projects Manager as-and-when, this impacts on the short, medium and long term property strategy and operational delivery relating to the post holders The post holder will provide professional property advice in relation to valuations and rates appeals in liaison with the Valuation Office Agency and specialist valuation Responsible for the oversight of the update of lease data relating to the maintenance of properties in accordance with the terms of the property leases/licenses. To attend property related meeting and provide professional advice on lease management, term of contract, particular property responsibilities for both operational use and building upkeep. The post holder will work with Directors and Heads of Service to best understand the strategic and operational requirements for the delivery of appropriate property provision across the Provides advice on property related legislation and ensures the Trust is up to date g. 210 Equality Act, Property Law, 1954 Landlords and Tenants Act, contract law and statutory compliance. Professionally accountable and responsible for the safe and efficient operation of all Property Management Services, including staff, PFI delivery and strategic management , land, buildings and plant/equipment associated with the Trust property responsibilities. To provide strategic advice on the suitability of buildings for acquisition and disposal through complex option appraisal and benchmarking, ensuring all aspects of property management are taken into account e. accurate open market valuations are obtained, condition surveys are accurate. Responsible for negotiation and agreement of accurate property disposal and purchase prices. Responsible for developing good working relationships with landlords and other external stakeholders to ensure property related issues can be managed Supporting the Assistant Property & PFI Manager in the day to day management and continuous improvement of the Trust PFI buildings including monthly performance reviews , service failure issues , help desk reporting, compliance , contractual issues and strategic Ensuring via the Assistant Property & PFI Manager that the PFI arrangements (Trust responsibilities) are documented in line with ISO14001 & ISO14001 Devise, negotiate, implement and monitor complex, high value service level agreements for the provision of property management services to other local health care organisations. NB:Ensure services are provided in accordance with the terms of service level agreements, are statutory compliant and achieve business objectives set out in budget and service delivery plans and the Trust clinical strategy. Responsible for providing property related information the Trust Quality manager on a regular basis throughout the financial year, in support of both PAM and ERIC . To manage, monitor and correctly document within the Trust 3i™ database, in conjunction with the Trust Assistant Property & PFI Manager all property service contracts, ensuring that they offer best value, are of high quality and meet the needs of clinical services and statutory This advert closes on Thursday 2 May 2024